Driver reimbursement rate

 · the maximum reimbursement payment” permitted by the IRS rate. Id. § (c)(2)(i) (emphasis added). A regulation that explicitly allows employers to approximate expenses at a rate lower than the IRS standard rate cannot be read to require employers to use the IRS standard rate. See also Sullivan, F. Supp. 3d at –55, ; Perrin v.  · The IRS business standard mileage rate is optional, not required by the Fair Labor Standards Act, when reimbursing delivery drivers, the Department of Labor (DOL) stated in an Aug. 31 opinion. The most accurate way to reimburse drivers is to leverage data based on each individual, calculating reimbursement rates that most accurately reflect the driving costs each driver incurs. Calculating mileage reimbursement rates manually, however, is a time-consuming process that could lead to reimbursement inaccuracies.

Reimbursement follows four different types of methods: IRS business mileage reimbursement rate, a fixed rate or allowance, the fixed and variable rate (FAVR), which is combination of the two previous rate methodologies, and a hybrid model which doesn’t pay a fixed amount but calculates all driver payment down to a cents-per-mile rate. With driver reimbursement, whether a vehicle is appropriate to the type of image the company wants to project is determined by an employee. On the other hand, a company-provided program allows the company to control the suitability and appearance of vehicles used for the business. As of , the IRS standard mileage rate, also known by a number of other titles, is cents. Companies generally use this rate because they know that reimbursing drivers above it has tax consequences. But, when using this rate, most companies are over-reimbursing their drivers. The Low End of Mileage Reimbursement Rates.

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